TRAVEL & PROFESSIONAL DEVELOPMENT

TRAVEL & PROFESSIONAL DEVELOPMENT FUNDING

Undergraduate students participating in a degree-granting program on the ASU Tempe campus are eligible for assistance from the USGT Finance Committee to help with their professional and academic growth. Examples have been prep courses and upgrades in linked in profiles.

These grants should not be used to cover all expenditures but rather as an addendum to help offset the overall cost of travel, hotel, conference, and competition fees. The USGT Finance Committee will not provide any advances or consider applications for travel or activities that have already taken place. This funding will be reimbursement only.

If you are accepted and are unable to utilize the funds you have been granted, you must advise the USG finance committee so that the funding can be reallocated to another student or club. Failure to do so may result in ineligibility in the future.

DATES AND DEADLINES

Fall 2025 Travel and Professional Development Funding Budget Request in SunDevilSync:

Fall Funding opens for Fall: August 21, 2025
Fall Funding closes: October 24, 2025
All Funding paperwork turned in: November 14, 2025

Spring 2026 Travel and Professional Development Funding Budget Request in SunDevilSync:

Spring Funding opens for January: December 1, 2025
Spring Funding Closes for January: December 12, 2025
Spring Funding opens for the rest of Spring: January 12, 2026
Spring Funding closes: March 20, 2026
All Funding Paperwork Due: April 10, 2026

TYPES OF REQUESTS ACCEPTED

Click "APPLY NOW" below to start your request today! All items submitted for reimbursement must receive approval BEFORE purchasing. If any items are purchased before receiving approval, that specific line item will not be reimbursed, and the request as a whole may be denied.

For all travel requests, please SKIP the professional development application portion and ONLY fill out the travel application portion.

For all professional development requests, please SKIP the travel application portion and ONLY fill out the professional development application portion.

We strongly discourage the use of a P-card to make last-minute purchases. We encourage all students to submit their requests promptly to the Finance Committee, allowing for all purchases to be made through the standard purchasing process.

Travel Requests may include:

IN-PERSON TRAVEL due five (5) weeks before the event (RESTRICTIONS)
- Travel must occur within an active period of the Academic Year.
  - Federal Holidays and ASU Sanctioned Breaks are considered non-active periods of the Academic Year.
  - If your travel occurs during a non-active period of the Academic Year, your request will be denied.
- Travel will not be approved if the event is after:
  - December 8, 2025 (Fall) or May 1, 2026 (Spring);
  - OR the application is received after October 24, 2025 (Fall) or March 20, 2026 (Spring).
- Required that purchases are not made until a trip request is submitted in Concur.
  - No “Business or First Class” - only coach/economy class
  - Students cannot use ASU airfare card (book in concur)
- Lyft/Ubers or any taxi services can be funded.

A VIRTUAL CONFERENCE FEE due five (5) weeks before the event
- Conferences must occur within an active period of the Academic Year.
  - Federal Holidays and ASU Sanctioned Breaks are considered non-active periods of the Academic Year.
  - If your Conference occurs during a non-active period of the Academic Year, your request will be denied.
- Your application will not be approved if the event is after:
  - December 8, 2025 (Fall) or May 1, 2026 (Spring);
  - OR the application is received after October 24, 2025 (Fall) or March 20, 2026 (Spring).

Professional Development Requests may include:

Graduate Exam Prep. Course Fees
Graduate Exam Prep. Materials
Pro.Dev. Webinar/Reg. Fees
- Please keep in mind the last days to submit your application above.

GENERAL GUIDELINES - APPLICATION

1. All requests submitted to the Finance Committee must adhere to the rules and regulations as stated on this website and within the USG-T Bylaws.

2. Expenses must exhibit clear relevance to the student’s academic and/or professional pursuits.

3. Graduate students are not eligible for this funding.

4. Exams cannot be funded, but test preparation materials or courses may be eligible.

5. Students must apply on an individual basis.

6. Students must provide proof of attendance to receive reimbursement.

7. Students may only request up to $500.00 per academic year.

8. The MAX amount awarded for one conference is $3,000, regardless of the number of applicants.

9. Travel to events within 50 miles of ASU (registration fees may be funded, but transportation costs will not be covered).

10. If awarded, purchase/s must be made within 10 DAYS of receiving this award letter, and all documentation must be submitted within a month*

Other guidelines:

Students should not use the ASU Travel Card to book their airfare.
In-state travel doesn't require ASU Student Travel profiles to be set up in Concur. Please have students send completed RFF and conference brochures prior to travel. Precept can be sent after (within 10 days).
RESTRICTIONS →
- No rental cars and rental car fuel. No daily allowances (per diem) for meals. Airfare must be booked “coach” or “economy” class; “Business” or “First” class is not allowed.
- Grad School Application fees are not funded.
- Certifications are not funded.

11. Failure to submit proof to the business office will result in the revocation of funding. This revocation will be enforced by the business office, not USGT directly.

APPLY NOW

TRAVEL & PROFESSIONAL DEVELOPMENT FUNDING

TYPES OF REQUESTS ACCEPTED

​

GENERAL GUIDELINES - APPLICATION

​

MORE QUESTIONS?